An elementary-only independent school located in Atlanta, serving children ages three through Sixth Grade since 1951.

Parent Handbook

PANDEMIC RESPONSE PLAN

Please note that the protocols and procedures within Trinity’s Pandemic Response Plan (PRP) will supersede protocols and procedures outlined in the Parent Handbook until communicated otherwise.

SCHOOL MISSION STATEMENT

Trinity School creates a community of learners in a diverse and distinctly elementary-only environment, in which each child develops the knowledge, skills, and character to achieve his or her unique potential as a responsible, productive, and compassionate member of the School and greater community.

PILLARS AND PLEDGE OF EXCELLENCE

List of 2 items.

  • + PROGRAM AND PEDAGOGY PILLARS

    Celebrating the present and preparing our students for the future within a nurturing and caring educational environment, we…

    Cherish Childhood
    · Provide joyful experiences that include play- and passion-based learning
    · Ensure developmentally appropriate experiences
    · Design experiences around what is important in the life of a child

    Deepen Students’ Educational Experience
    · Develop creative and critical thinking and questioning skills
    · Value both process and product of learning
    · Connect learning vertically, horizontally, cross-curricularly,and globally

    Empower Students in Their Learning
    · Foster a growth mindset
    · Cultivate voice, choice, and self-reflection
    · Promote leadership

    So that our students...

    Build Academic Foundation
    · Establish proficiency in essential knowledge and skills
    · Embrace diverse experiences of a well-rounded education

    Develop Character Foundation
    · Exhibit ethical skills, habits, and attitudes of empathy, integrity, and respect
    · Demonstrate performance skills, habits, and attitudes of accountability, persistence, and resilience

    Exhibit Continued Curiosity, Creativity, and Confidence
    · Imagine, discover, and experiment independently and collaboratively
    · Adapt to new situations and a changing world
  • + A PLEDGE OF EXCELLENCE

    Supporting the Mission Statement and the Program and Pedagogy Pillars is the School’s Pledge of Excellence.

    We believe that for the total development of children there must be mutual respect and cooperation between the School and home. Enrollment of children indicates that parents understand and accept the basic philosophy under which the School operates. The Board of Trustees, Administration, faculty, and staff encourage open communication.

    TRINITY SCHOOL promises that…

    ...your child will be loved, accepted, and respected;

    ...the curriculum will be continually assessed to ensure its appropriateness for preschool and elementary age children;

    ...in attending to individual student needs and concerns, all in-house resources will be exhausted before outside help is recommended;

    ...opportunities will be provided for parental involvement in your child’s education;

    ...conferences will be held, and great effort will be expended to make them beneficial to you and your child;

    ...concerns will be heard and addressed; and

    ...confidentiality will be maintained.

    THE PARENTS promise to accept that…

    attendance

    …regular and timely attendance of children as outlined in the attendance policy is crucial;

    ...attendance at parent/teacher conferences is essential;

    ...parental involvement through the Trinity School Parents’ Association is important;

    ...after discussions with parents...
    · Trinity must be able to count on parents to understand and comply with Trinity’s request for outside professional help with their children (tutoring, counseling, testing) and provide complete reports to Trinity from these outside sources in a timely manner;
    · The School will make the decisions about the appropriateness of the educational placement of each child, be that grade-level placement or group placement within the grade, or placement in a different educational setting;
    · When the School feels parent dissatisfaction is such that the child’s and/or the School’s best interest are being harmed, Trinity may ask the parent to withdraw the child from the School.

POLICIES AND PROCEDURES

List of 43 items.

  • + ADMISSIONS POLICY

    Eligibility

    Trinity School (“Trinity” or “the School”) seeks economic, social, racial, and religious diversity in its student body. The School does not discriminate based on race, color, or national and ethnic origin, religion or creed, gender, sexual orientation, family composition, or economic status in the administration of our admission and educational policies, in the extension of financial aid, or other school-administered programs. A birth date prior to September 1 determines age eligibility. Applicants for the Early Learners, Pre-K, Kindergarten, and First Grade programs with birthdays between May 1 and September 1 will be placed in the grade level determined to best fit their social, emotional, and academic needs.

    To fulfill application requirements, as specified in the admissions material, a family must:
    •  Submit the child’s application form and payment of fee;
    • Have the child available for evaluation, observation, and testing by the School where appropriate;
    • Provide transcripts, teacher evaluations, and other pertinent information from former schools where applicable.

    General Considerations

    The Admissions Office considers, among other matters, the following:

    • The degree to which the enrollment of the child in the program of Trinity School will be mutually beneficial to the child, his or her family, and Trinity School;
    • The desire to regularly afford preference among equally qualified students to siblings of current Trinity students, children of alumni, and previously enrolled students;
    • The desire to regularly add new families to the constituency of Trinity School;
    • The potential contribution of the child and his or her family to the overall aims and goals of Trinity School, including the School’s desire to increase diversity enrollment.

    Immunizations

    Trinity adheres to the state of Georgia’s immunization requirements for children. Current Georgia residents must submit the GA 3231 at the time of enrollment. Out-of-state or country students must submit their current state record or form at time of acceptance for evaluation. The immunization record will be added to the online Student Medical Record. Vision, hearing, and dental screening (GA 3300) is required of all entering students of appropriate age. Initial screening begins at age four. The screening records will be added to the online Student Medical Record.
  • + ARRIVAL PROCEDURES

    Drop-off begins at 7:30 AM for Early Elementary Division and Upper Elementary Division students. Trinity’s school day begins at 8:05 AM for all students. For safety, students remain in cars until a teacher or staff member assists in opening the door. Entrance and exit for all children will be under the covered drop-off area. The only exception is for Sixth Graders’ morning carpool and carpools with four or more students, who may unload in the Visitor Lot.

    •  Early Elementary Division students (Early Learners - First) who arrive between 7:30 and 7:45 AM will go first to the Early Morning Room. All students are dismissed to classrooms at 7:45 AM.
    • Upper Elementary Division students (Second - Sixth) who arrive between 7:30 and 7:45 AM will go first to the Learning Commons. They will be dismissed at 7:45 AM to go to their classrooms.
    •  If you need to drop off your child prior to 7:30 AM, a faculty member will be on duty from 7:15 to 7:30 AM.
    •  If your child is late for morning drop-off, when teachers are no longer at the drop-off area, park your car and walk your child in to Reception. Please sign your child in so that he or she is not marked as absent for the day.
  • + ATTENDANCE

    Regular Attendance

    Regular attendance is very important at every grade level. If a pattern of absences develops, the Division Head will contact the parents to rectify the situation.

    Please keep your child at home if he or she is running a fever, appears to have symptoms of a cold, has vomited within 24 hours, or exhibits symptoms of other communicable disease. Children may be sent home on the determination of school staff. It is very important that you let the School know if a child will be out by sending an email to studentout@trinityatl.org. For more information, please reference “Child Too Sick for School?” on the Health Information resource board on MyTrinity, or contact the School Nurse at 404-231-8108 or nurse@trinityatl.org.

    Tardy to School

    Arriving on time positively impacts students, providing time for organization, socialization, and preparation for the day. Conversely, late arrival can cause children to feel rushed or behind, which starts their day negatively. The school day begins at 8:05 AM, and students who arrive after that time will be marked tardy. If a pattern of tardiness develops, the Division Head will contact the parents to rectify the situation. Please note that parents must sign in students who are tardy at Reception so that they are not marked as absent for the day.

    Extended Absences

    When parents are aware of planned absences, the School asks for written notice one week in advance so that appropriate preparation can be made. The School cannot assume responsibility for academic loss that occurs as a result of extra days of vacation. Parents who are going out of town during the school year should notify the School before their departure as to who the emergency contact person will be during their absence.
  • + BEHAVIORAL EXPECTATIONS

    Trinity School places great emphasis on character education as it affects both the individual and the community as a whole. We are a learning environment that supports the teaching of character and values education and its daily integration into the life of the School. Most components of behavior and decorum are taught through direct instruction, modeling, and situations that arise in the school community. Harmonious and civil relationships among students, faculty, staff, and parents in the Trinity community are the expectation. This should be demonstrated by a respect for others’ views and a supportive attitude.

    Parent Cooperation

    Parents choose Trinity in part for its emphasis on values. All students and all adults are expected to conduct themselves with civility and respect, even during times of differing viewpoints and opinions. Concerns, problems, and miscommunication should always be addressed between adults with common regard. Teachers’ behavior is held to a high standard at Trinity, as is parents’ behavior. It is rare that a Trinity parent becomes disrespectful toward a teacher, administrator, or another parent. If a parent does display blatant disregard for others, that individual will be directed to review the following point in the Online Enrollment Contract: “When the School feels parent dissatisfaction is such that the child’s and/or the School’s best interests are being harmed, Trinity may ask the parent to withdraw the child from the School.” Likewise, as a result of inappropriate behavior, a parent may be asked by the Head of School to remain off-campus though the child may still attend school.

    Citizenship

    No other aspect of school life carries more significance than citizenship. Cooperation, courtesy, respect, and consideration of others contribute immensely to the daily life and spirit of the School. Although education is the School’s major goal, responsibility to others is fundamental in our life together, with each student being responsible for his or her own actions.

    Discipline of Students

    Discipline at Trinity is designed to maintain a community in which each member is safe and respected. We seek to promote an atmosphere of honesty, integrity, and care for one another in the mutual spirit of cooperation and respect between students and faculty. In order to help students become self-directed and cooperative members of a larger group, we are clear about both the behaviors that support learning within a group setting and behaviors that are inappropriate. Both forms of behavior have results or consequences. The positive results are easily seen in the child with strong self-discipline, self-motivation, a respect for self and others, and a willingness to cooperate and learn.

    Negative behavior has its consequences as well. The disciplinary code stated below delineates those behaviors that are not acceptable in the Trinity community and the consequences that follow such behaviors.

    From time to time, there will be situations that arise that require consequences. In most cases, it is our hope that these consequences will be logical and natural and will be positive learning experiences for the students. At other times, a teacher may deem that an offense requires more than a natural consequence. In these instances, the following system applies.

    General Student Expectations
     
    • Treat others as you would want them to treat you.
    • Be polite in conversations with teachers and other students.
    • Be respectful to other students and adults whether they are faculty, staff, visitors, or substitute teachers.
    • Be prompt in arriving at school, attending class, and completing work.
    • Move safely throughout the building, being courteous to others in the hallway and mindful of students and adults at work.
    • Keep the campus free of litter.
    • Keep furniture and walls free of graffiti.
    • Respect the property of Trinity School and of others.
    • Write or mark in textbooks and workbooks only when instructed to do so.
    • Refrain from using inappropriate language at school.
    • Do not bring gum or carbonated beverages to school.
    • Eat only at snack time, lunch time, or when permitted by a teacher in the designated areas, and clean up after yourself.
    • Use telephones only with permission from a teacher or office staff. Students should not call home for forgotten homework or to make social arrangements.
    • Refrain from bringing money (except for special activities) or other personal valuables to school.
     
    Minor to Moderate Offenses

    Teachers and students annually develop classroom agreements and procedures, which often include the following minor to moderate offenses:
     
    • Excessive talking in class
    • Not following directions
    • Lack of responsibility
    • Inappropriate or excessive disruptive or distracting behavior
    • Loss of self-control
    • Tardiness to class (Fourth, Fifth, and Sixth Grade)
    The appropriate consequences for such offenses will be determined by the teacher based on the offense and the individual student. If a pattern of behavior emerges, the Division Head and parents will be notified and involved in any additional consequences or next steps.

    On rare occasions, young children bite. In such instances, parents of the biting child will be contacted to implement a home-school behavior modification plan. In the case of excessive or repeated biting, procedures for serious offenses will be followed.

    Serious Offenses

    Major behavioral disruptions will be communicated to the Division Head, who then will determine next steps, which typically include contacting parents and the Head of School. These infractions include:
     
    • Rude or disrespectful comments, including profanity
    • Open or persistent defiance
    • Deliberate and persistent meanness, teasing, or taunting (verbal bullying)
    • Roughhousing or fighting
    • Excessive or repeated biting
    • Inappropriate use of technology
    • Lying
    • Forgery
    • Damage to property
    • Stealing
    • Cheating
    • Leaving school without permission
    • Engaging in malicious or destructive gossip
    • Drug, alcohol, or tobacco use
    • Violence or threats of violence
    • Physical harassment, bullying, or cyberbullying (see separate section on Peer Aggression)
    • Racial or ethnic slurs
    • Sexual aggression
    Any one of these infractions may result in a serious consequence, up to suspension and expulsion. Depending on the circumstances, on-campus or off-campus suspension may occur as determined by the Division Head in discussion with the Head of School. If a child continues such behavior, the parents may be asked to withdraw the child from school. The final decision in all matters of discipline is based on the discretion of the appropriate Division Head and the Head of School.

    Peer Aggression

    One of the hallmarks of Trinity School’s education is the cultivation of respect, responsibility, and positive relationships. However, administrators and teachers at Trinity School realize that negative social behavior can and does occur at the School, just as it does at any school. Responding to it constructively requires the collaborative support of students, teachers, administrators, and parents. With collaboration, a commitment to decreasing negative social behavior will be maximized.

    Destructive teasing, harassment, and bullying rarely occur when an adult is observing. Those who carry out peer aggression have a keen eye for adult supervision. Recess, lunch times, hallways, break times, before and after school, over the phone, during social interaction outside of school, as well as via the internet and email are common occasions when children both engage in and are troubled by the unkind actions of peers. Children’s negative social behavior can be subtle, rejecting, cruel, and extremely difficult for those not involved to detect.

    Negative social behavior occurs in both girls and boys, and tends to manifest itself differently in each gender. Boys tend to be more physical in their behavior, while girls are more verbal and emotional. As girls get older, negative behavior can be rejecting in subtle, psychological, and emotional ways. The following definitions outline the most common forms of peer aggression.

    What separates peer aggression from the typical interpersonal development experienced by children learning to navigate their social world is that peer aggression is intentional, repetitive, and involves an imbalance of social power.
      • Verbal Aggression - obvious and/or hidden verbal acts of aggression toward another person, such as threats, put-downs, and name-calling
      • Relational Aggression - behavior that is intended to harm someone by damaging or manipulating his or her relationships with others Relationally aggressive behaviors include exclusion, malicious gossip and rumor spreading, teasing and name calling, alliance building, covert physical aggression, sexual aggression, and cyberbullying.
      • Physical Aggression - harm or the threat of harm to another’s physical well-being
    Reports of peer aggression are taken seriously and addressed expeditiously.

    Teachers and Division Heads deal directly with students who engage in negative social behavior. When needed, the Head of School sees offending students, often times with parents. Dependent on circumstances, consequences can include letters of apology, community service in the School, referrals for professional support, suspension, and expulsion from the School.

    In a situation in which a child is being harassed or bullied, the well-being of that child is paramount; however, the needs of the child engaging in the negative behavior also require attention.

    Trinity does not believe that a “zero tolerance” policy works with children. Young children need the opportunity to learn from mistakes. Individual consequences need to be applied dependent on the personal circumstances of each child. At the same time, when improvement in behavior is not made, the School reserves the right to institute more stringent consequences, ranging from suspension to expulsion.
  • + BIRTHDAY INVITATION POLICY

    The School strongly encourages parents to invite either a few students to a child’s birthday party or the entire class. When a small number of children are left out, feelings can be hurt. Invitations should not be delivered at school.
  • + BOOKBAG CONSIDERATIONS

    Each student in Early Learners and Pre-K classes should bring his or her blue and white Trinity bookbag clearly marked with his or her name on the outside. All new Early Learners and Pre-K students have received a Trinity bookbag as a part of their welcome to the School.

    Older students (Kindergarten–Sixth) who are more responsible for their personal belongings may want to use a backpack or another type of bookbag that is comfortable for them. It is strongly recommended that Kindergarten through Fourth Grade students use a backpack and not a rolling bookbag because of space concerns in the classrooms.
  • + CARE OF BELONGINGS and LOST AND FOUND

    All articles that a child uses in school should be plainly and durably marked with his or her name before they are put into use. Articles of value or money should not be brought to school (except for special activities). The Lost and Found area is located downstairs in the stairwell closest to the Play Pavilion entrance. Leftover clothing without names will be donated periodically to charity.
  • + CARPOOL PROCEDURES

    Please read this section very carefully as it includes very specific information that is necessary for each driver to contribute positively to carpool.

    These procedures are designed with the primary goal of ensuring the safety of everyone in our community, especially our students. Secondly, these procedures allow for an efficient carpool. Please respect them and understand that we must all work together to keep everyone safe. The Trinity campus must be an area where drivers slow down and act with civility. The Head of School or the Director of Operations may contact drivers who exhibit risky behavior.

    If there is someone who is never to pick up your child, it is imperative that you notify the Head of School with all the relevant information.

    Trinity School utilizes an automated campus management system called School-Pass. This system incorporates car tags with RFID technology to track when cars enter and exit campus. For the School’s four formal carpools, School-Pass automatically registers cars as they enter the carpool line. School-Pass procedures can be found on the School-Pass page in MyTrinity.

    Parent Guidelines for Carpool
    • Enter the North Loop Road leading to the campus at the north entrance off Northside Parkway. Follow the signs to Trinity School. Upon entering the campus, follow the road along the outside edge of the parking lot. Follow the signs posted on campus.

    • For morning drop-off, vehicles with four or more Trinity students or with a Sixth Grader may drop off in the Visitor Lot.

    • Refrain from parking in the Visitor Parking Lot as there are plenty of spaces provided in the parent parking lot. Park in marked spaces whenever possible, never at the curb in the covered drop-off area. This area must be kept open for fire trucks and other emergency vehicles.

    • Form two lanes of traffic when entering the carpool area at the designated sign. Exercise courtesy when merging back into one lane at the point indicated by the signs.

    • Remain in the carpool line and do not exit because of perceived delays. School-Pass tracks vehicles in order, and this can cause problems for the queue.

    • Pull through the carpool lane to drop off and pick up. Carpool generally takes between 20 and 30 minutes. Allowing for that time daily keeps the area functioning efficiently. If you need to enter the building to help your child(ren) carry something or for another reason, please proceed through carpool, drop your child(ren) off, then park in the parent parking lot and enter across the crosswalk.

    • Post the School-Pass tag directly under the rearview mirror of your car. Make any necessary carpool changes one hour prior to dismissal time through Trinity’s School-Pass website.

    • Ensure that each child is buckled until the car is pulled to a complete stop at the covered carpool area. It is easy for young children who are standing up to be thrown forward when their vehicle comes to a sudden stop. Teach children to buckle and unbuckle seat belts.

    • Pull into the Visitor Parking Lot for young children who need help buckling up after being picked up. Do not pull into the exit lane and open the driver door.

    • Never hold children when driving, even in the carpool line, and watch for the Carpool Boss at the crosswalk for traffic control.

    • In accordance with Georgia’s Hands-Free Driving Law, effective July 1, 2018, refrain from using a cell phone, earphones, or other electronic device that can distract one’s attention from people and vehicles. Teachers and staff have been instructed to ask drivers to put cell phones away when dropping off or picking up children in the carpool lane.

    • Refrain from unloading children or materials from a rear hatch on a vehicle. It is not safe to load or unload bookbags or other materials from the rear in a line of traffic. Teachers and staff are not allowed to load or unload a child in the rear of the vehicle, nor can they allow a child to load or unload any belongings. Parents should pull ahead to the area beyond the carpool line should rear loading or unloading be necessary.

    • Remain in the vehicle when dropping off or picking up.

    • Exercise extreme care when walking and driving through the parking lot where there is no adult supervision. Stop where indicated. Be watchful at all times.

    • Refrain from parking and leaving a car in the carpool lane at any time.

    • Never pull in to handicapped spaces or on the striped handicapped lines. Children need to understand the spaces exist for people who truly need them.

    • Park in the Parent Parking Lot and walk inside with a child if arriving after teachers have returned to their classrooms. Teachers need to return to their rooms at 8:05 AM.

    • Ensure that nannies, grandparents, or other drivers are aware of carpool guidelines and have a School-Pass tag. Also, it is the parent’s responsibility to make sure children, drivers, and the School are aware of any changes on a given day as to who is going home in your carpool. If a change occurs, parents should communicate the change via Trinity’s School-Pass website. The link is also found on the School-Pass page in MyTrinity.

    • Keep moving when driving through the carpool lane. Do not stop for discussions, as this slows the flow of traffic.

    • To exit the School, TURN RIGHT ONLY at the gates and follow the road to Northside Parkway.

    Departure

    • Early Learners load at the covered drop-off area beginning at 12:30 PM.

    • Pre-K students and Kindergartners wait for pick-up at the covered drop-off area at 2 PM on Monday through Thursday and in the Learning Commons at 2 PM on Fridays.

    • First through Sixth Grade and any Early Elementary Division students who are picked up at 3 PM (2 PM on Fridays) wait with a teacher until notified to proceed to the covered pick-up area.

    • All drivers picking up students at dismissal time must go through the main carpool line. If there are extenuating circumstances, parents may park in the parent parking lot and pick up children at the designated table in the carpool hub. We prefer that drivers participate in the main carpool line for efficiency and safety.

    • It is very important to install the School-Pass RFID Tag as it increases the efficiency of the carpool process. Drivers going through carpool without a tag will be directed to park and pick up children at a designated table in the carpool hub.

    • Anyone picking up a child in carpool area must have a School-Pass tag to ensure efficiency and security.

    • Drivers at the front of the line for pick-up who are significantly delayed in having children get to their car may be directed to turn in to the visitor’s lot so vehicles behind them can exit the line.

    • Children who leave early must be signed out at Reception.

    • Students are not allowed to leave the School unless they are accompanied by a parent or designated adult.

    • Students will be dismissed as cars progress through the regular carpool line.

    • If arriving late, park in the parent parking lot and go to Reception to locate your child.

    • On early dismissal days, please understand that carpool will take longer due to the number of students leaving at the same time.

    If your child is to go home with someone other than the regular driver, please make the changes at Trinity’s School-Pass website by 10:45 AM for Early Learners, or 1 PM for Pre-K through Sixth Grade. Confusion can ensue with last-minute changes and the time it takes for thorough communication to teachers and staff who open doors. Confusion also causes anxiety when someone else – a nanny, spouse, relative, or friend – is to pick up a child but the family hasn’t thoroughly communicated that information. The School reserves the right to hold a child and make a call to the parent to confirm if we are in doubt about a driver.

    After the first week of school, children who are not picked up at the end of carpool will be escorted to Extended Programs (EP). Parents will be charged a rate for this drop-in care of $20 per hour. At this point, children will be considered part of EP when they stay late and will be charged accordingly.

    •  If a child has been taken to EP because of late pick up, parents need to come to Reception to pick up their child(ren) or arrange a new pick-up time via School-Pass.

    • Extended Programs Special Classes ending at times other than the scheduled 2, 3, and 4 PM carpools will dismiss at the covered drop-off area at the end of class. The children will be escorted and supervised by the Special Class Instructor. If children are not picked up after 15 minutes, they will be escorted to EP where they will be signed in for drop-in care and supervised until a parent arrives. Drop-in fees will apply.

    • Extended Programs conclude at 6 PM. A $20 late fee per child will be charged from 6:01-6:10 PM. After 6:10 PM, the late fee rate is $2 per minute. The fee will be billed and charged to the student's CampBrain account.
  • + CLASS PLACEMENT

    Placing children in their classrooms each year requires balancing the needs of each child with the needs of the whole group. Teachers work collectively to make recommendations to the Division Heads. In the spring, a form is available for parents to share information with the Division Heads about their child. Please do not request a specific teacher. The Administration makes the final determination of class placement, thoughtfully weighing the needs of all students.

    Division Heads and teachers make decisions about class placements with great care. Just as you know your child at home, we know your child as a Trinity student, given the many hours we spend with them throughout the school year. We aim for classrooms that are diverse and balanced, keeping individual needs and group dynamics in mind. Retaining students is rare and considered under extenuating circumstances when the School believes it is in the child's best interest. The Division Head in conjunction with classroom teachers will communicate with parents regarding retention if necessary.
  • + CLOSING OR DELAY OF SCHOOL

    If school is closed or delayed, the information will be posted on the School’s website and communicated to all families through Trinity’s emergency notification system.

    School closings or delayed openings will also be announced on the following TV stations: WSB (2), WAGA (5), and WXIA (11).

    If school will open on time, there will be a notification on the School’s website. During winter weather, please be prepared to pick up your child(ren) before the roads become unsafe. If in doubt, call Extended Programs at 404-231-8117 to ascertain the status of EP closing time. The School wants to avoid having anyone stranded on the roads or at Trinity School.

    If the School is under a Crisis or Weather alert at carpool dismissal time, students will return to the interior of the building until site is safe. Students will be dismissed only to their parents, not to a carpool driver. Carpool drivers will be asked to come into the building.
  • + COMMUNICATION

    Positive and open communication between the home and the School is the foundation of a good partnership for each student’s benefit. Going to the source of an issue can help dispel rumors or misunderstandings. While speaking directly to a teacher about a child is the best way of resolving issues, Grade Level Representatives are also available to talk about other issues in a particular grade.

    When a parent has a concern about his or her child in the classroom, it is essential to first contact the teacher involved. This step often alleviates concerns that otherwise might escalate. The appropriate Division Head is the next step if a conversation between the teacher and the parent does not reach resolution. If necessary, speaking with the Head of School is the next step in the process. The Administration is always willing to talk to parents as needed.

    Information at Trinity School travels quickly, and it is important for everyone involved that it be as accurate as possible and that it be kept in perspective. Never hesitate to call the School or a TSPA officer and ask about accurate information.

    The School makes every effort to communicate as clearly and as thoroughly as it can about those matters affecting the community. Also, please be considerate and respectful by not telephoning teachers at their homes or on their cell phones. Instead, use their school voicemail or email unless there is an emergency. Because a teacher's primary duty is instruction, please do not expect immediate response to email during the school day. If you need to send an email to either (or both) of the Receptionists, please send the email to reception@trinityatl.org.
  • + CONFERENCES AND STUDENT EVALUATION

    Parent Sharing conferences are held in late August. These conferences provide parents with an opportunity to share information about their child (academic and social profiles, hopes, concerns, goals, and related information) with their child’s teacher. Then there are two scheduled Parent-Teacher Conferences for Early Elementary Division students. In the Upper Elementary Division, Student-Led Conferences are held in November and May. Camp Days and limited drop-in childcare will be available during conferences. Please see more information under the Extended Programs section.

    Progress reports and Learning Team reports, when applicable, are available to parents online via MyTrinity. Parents will have access to their child’s reports and My Learning portfolios prior to the conferences. The final progress reports for Second through Sixth Grades are available online at the close of the school year. Interim reports are available midway through each trimester to students in Fourth through Sixth Grades whose average falls below 80 percent or to students whose achievement level has dropped noticeably from the previous term.

    The classroom teachers develop the conference schedules. Sign-ups for conferences will occur online.

    Latitude is given to parents to rearrange conference times among themselves. As it is difficult to reschedule conferences missed on conference day, please make every effort to attend the conference when it is scheduled. If you wish a conference at any other time during the school year, please communicate with the teacher via voicemail or email and the teacher will respond. Please do not expect a teacher to be available immediately for an impromptu conference as his or her planning time is valuable and necessary to ensure an exceptional instructional program for your child. Please be respectful by not telephoning the teachers at their homes. Instead, use their school voicemail or email unless there is an emergency.

    Second through Fifth Grades participate in achievement testing designed by the Educational Records Bureau (ERB) in February. The School will send the parents a written report on ERB results.
  • + CONTINGENCY/CRISIS PLANNING

    Trinity has developed an extensive plan for responding to emergencies or crises of many types. The Crisis Plan details potential events, how to respond to them, and what additional considerations should be undertaken. The School strives to keep student safety, as well as adult safety, uppermost in its plans.

    A Crisis Team is responsible for carrying out the plan. The School reviews the plan annually. The Crisis Plan must be kept confidential for security purposes.
  • + COUNSELORS

    Trinity has a full-time Counselor. Also, a Consulting Psychologist is on campus two days a week and works in conjunction with the Learning Team, faculty, and staff. Contact your child’s Division Head for more information.
  • + DIGITAL RESPONSIBILITY

    At Trinity School, we understand that our students are growing up in a digital world. This fact brings new promises as well as new cautions. We embrace the positive aspects that the digital world has to offer to the elementary education environment. Trinity is committed to ensuring that the entire school community (i.e., students, teachers, and parents) has access to the necessary resources to ensure appropriate technology use at school and at home. We believe that technology holds enormous promise to help foster lifelong skills, including social and emotional skills.

    Technology at Trinity personalizes learning, engages the disengaged, complements what happens in the classroom, and extends learning opportunities to students that might not be within reach in the classroom. From our youngest learners to our Sixth Grade leaders, digital responsibility has become a necessary component of Information Age education. It is important for our students to learn on modern technological tools, and we value student safety first and foremost. Every student is protected on campus with a robust firewall and antivirus software. Student devices are not monitored or filtered by the School once the student leaves campus. We encourage parents to let the technology team know if an issue arises with the student laptops at home and to attend digital safety discussions on campus to learn how to best oversee children’s digital usage.

    Students may wear a Smartwatch to school, including but not limited to Gizmo, Fitbit, or Apple Watch, provided the watch has all notifications, bluetooth, and cellular functions turned off. Teachers may ask students to remove and store these devices if they are used inappropriately during the school day or cause a distraction, including carpool.

    Students who bring a phone to school must keep it turned off and stored in their backpack or locker from the time they arrive on campus until they are picked up from carpool.
  • + DRESS CODE

    Trinity School requires students in Kindergarten through Sixth Grade to wear uniforms. Uniforms are optional for Early Learners and Pre-K students. All students are required to wear non-marking athletic shoes daily. Trinity's uniform vendor is Lands' End. Visit the online Lands' End Uniform Store to order clothing and review a listing of approved items. A link to the Lands’ End online store can also be found on the School Uniforms resource board in MyTrinity.

    Early Learners and Pre-K GENERAL APPEARANCE GUIDELINES

    Children in Early Learners and Pre-K classes should be dressed according to the following guidelines. Please understand that young children at Trinity may get messy and dirty.

    • Clothing should be labeled with the child’s name.

    • School clothes need to fit. They should be roomy enough so that they do not inhibit gross motor movement in P.E., on the playground, and in music.

    • School clothes should be casual and comfortable.

    • Shirts should cover the midriff.

    • Clothes should not have holes or rips.

    • No jewelry (rings, bracelets, or necklaces) should be worn to the playground or P.E. classes.

    • On P.E. days children should wear shorts, pants, jogging outfits, or loose fitting clothing.

    • Tennis shoes or appropriate athletic footwear should be worn (no jellies, platform shoes, clogs, sandals, or boots).

    • All students should bring a pair of rain boots to keep at School for the academic year.

    KINDERGARTEN through SIXTH GRADE GENERAL APPEARANCE GUIDELINES

    • Clothing should be labeled with the child’s name.

    • Students are required to arrive on campus properly and neatly attired in uniform clothing as designated in the List of Approved Clothing Items that can be found on the Lands’ End Online Uniform Store.

    • Required regulation Trinity School uniform clothing must be purchased from Lands’ End or at the Retread sales held at School throughout the year.

    • The Trinity School uniform logo must appear on all blouses, sweaters, sweatshirts, and fleeces.

    • Skirts must be mid-thigh or longer in length, and the waistband may not be rolled.

    • Oversized or undersized clothes are not appropriate.

    • Girls must wear uniform “bike shorts” under skirts and jumpers.

    • Pants must not be worn around the hips.

    • Students must have their name clearly marked on the inside of all clothing and shoes.

    • Students may not deface their uniforms in any way.

    • Boys and girls must wear a belt when pants or shorts have belt loops.

    • Athletic or other closed-toed, non-marking soled shoes should be worn with the school uniform. Students must wear athletic shoes for P.E.

    • Kindergarten and First Grade students should bring a pair of rain boots to keep at School for the academic year.

    • Jewelry that has either material or sentimental value should not be worn to school as it might be lost or broken.

    • Socks, leggings, and tights may be purchased anywhere.

    • Students may choose their own outerwear, including coats and jackets. Outerwear may be worn on the way to and from school and on the playground. In the classroom, only uniform outerwear may be worn.

    • On field trips, children should wear uniform clothing that is appropriate for the outing. Teachers may suggest activity-appropriate apparel.

    • Students may wear their own non-uniform clothing for Graduation, non-uniform days (which are listed in the school calendar), and the Trinity Christmas Program.

    • On a non-uniform day, students should follow the general appearance guidelines listed for the Early Learners and Pre-K students.

    • No monograms other than the school logo will be allowed on uniforms.
  • + DUAL HOUSEHOLD FAMILIES POLICY

    Trinity School keeps the best interest of children utmost in any determination of policy and strives to communicate fully with each parent of Trinity students. Ideally a child’s parents (even if divorced) each take an interest in and remain informed about the child’s school experience. The following policy for dealing with split families is based on that assumption. Should a legal divorce settlement prohibit the involvement of the non-custodial parent with his or her children, then Trinity School expects either or both parents to so inform the School. Parents must provide the Head of School with an updated copy of the legal custodial agreement. Barring a legal prohibition, Trinity will respond to all split families according to the following policy.

    The following may be available upon request to the Registrar for mailing to the non-custodial parent.

    • Progress Reports.

    •  School calendars and subsequent changes thereto during the school year.

    • Notices of all regular parent-teacher conferences. It is the responsibility of the custodial parent to decide whether or not the non-custodial parent may attend the regularly scheduled conference.

    • Should the custodial parent decide negatively on a joint conference, the non-custodial parent may arrange a separate parent-teacher conference, realizing that this second conference may have to follow the first by several days.

    • Special letters from the Trinity School Parents’ Association, including invitations to join the Association if the non-custodial parent is not already a member.

    • Notices of special school programs and events that parents may attend.

    • Trinity This Week school newsletter. The school newsletter is sent to all parents via email and is available in MyTrinity.

    • Flourish school magazine. The school magazine is available when non-custodial parents request it in writing.

    The following information and communication will not be mailed to the non-custodial parent.


    • Notes regarding minor school rule infractions by the child

    • Notes concerning minor discipline or behavioral problems of the child which, though perhaps recurring, are not yet at a level to warrant a parent-teacher conference

    • Notices of school or class events such as field trips, clothing needs, or special lunch requirements

    • Homework assignments

    The School Administration and teachers will continue their efforts to welcome the non-custodial parent’s involvement in all parent activities. However, the School cannot adjudicate between parents as they are determining the level of involvement by the non-custodial parent that will be best for the child.

    Only the custodial parent will be listed in the online school Directory, except in cases where the custodial parent has indicated on the enrollment agreement that the non-custodial parent should be listed. Otherwise, the non-custodial parent will not be listed. Generally speaking, the Online Directory is a listing of the students and their permanent addresses and telephone numbers. Grade level parents often maintain their own e-mail lists. The School cannot be responsible for that communication.
  • + EARLY DISMISSAL, LATE ARRIVAL, AND CONFERENCE DAYS

    There are days scheduled throughout the year for teachers and staff to engage in learning opportunities and to meet as colleagues. There is no school or an amended school schedule on these days. See the school calendar for specific dates. Camp Days may be offered during these times and days. Please contact the Director of Extended Programs for more information, or log into your CampBrain account to register.
  • + EDUCATIONAL POLICY AND SUPPORT

    Trinity is committed to serving as an advocate for what is best for each of our students. It is hoped that every child at Trinity can be as successful as possible. Accordingly, if a student does not meet the minimum academic standards at his or her grade level, the following process will be initiated.

    • Teachers will communicate, in both oral and written form, their concerns as soon as a pattern becomes evident. Teachers may also discuss referral of the student to Trinity’s Learning Team as needed.
    • At that time, parents may be asked to obtain a psychoeducational evaluation of their child. A full copy of such an evaluation must be provided to the School. This evaluation is not a part of the student’s permanent record and is not forwarded to other schools when a student leaves Trinity. The evaluation is kept in a secure, confidential file and is available only to those teachers and administrators who work directly with that student.

    • Parents may also be advised to begin an investigation, with the School’s help, of alternate placement should that become necessary.

    • Giving ample time for progress and at the same time remaining cognizant of an appropriate timeline, parents, teachers, specialists, and administrators will review the student’s progress and on the basis of that review decide what the best placement for the next school year should be.

    • If an educational setting other than Trinity is deemed best for the child, at the discretion of the Division Head and Head of School parents may be asked to select schools to which they wish to apply.

    This procedure should ensure a beneficial placement for the student for the next school year.

    If a student is not making the academic progress that the School deems necessary to successfully complete the academic year, he or she can be placed on academic probation. Grade average at the appropriate grade levels is one of the determining factors of the probation. The stipulations of such probation will be delineated on an individual basis, with careful monitoring of progress and close parent communication. If significant effort and progress is not evident throughout the term of the academic probation, a child can be asked to leave the School at the Division Head and Head of School’s discretion.

    The Learning Team is a professional group of people committed to supporting students who need additional assistance or enrichment. With the support of the Learning Team, Trinity School strives to understand the uniqueness of children’s learning profiles in order to most effectively meet students’ educational needs. Trinity School supports the premise that a systematic procedure must be followed in dealing with children with special needs. Students will be referred to the Learning Team when additional support or challenge is recommended and needed. In some occasions, the Learning Team, upon the approval of the Early Elementary and Upper Elementary Division Heads, may ask for a psychoeducational evaluation of a child. After that evaluation, parents must supply a full copy of such testing so the student can be fully supported. Failure to cooperate may result in services not being provided, and, at the discretion of the Head of School, the child may not be enrolled the following year. The Head of School and the appropriate Division Heads will be kept informed of the special needs and educational guidelines for the students.

    Before a recommendation for any outside evaluation is made by Trinity to parents, the appropriate Division Head must be notified. When the evaluation report is sent to the School, the teacher(s) and Division Heads will study the findings. A conference with parents to discuss the test results, as well as its impact on the child at school, generally is appropriate at this time. Our consulting psychologist may sit in. If parents initiate an outside evaluation for a child, the full results must be shared with the School to assist in educational planning. These results are held in strictest confidence and will not be forwarded to any other institution when a student leaves Trinity or graduates. When full evaluative information is not shared, it is far more difficult for the School to provide focused support for the child.
  • + EXTENDED PROGRAMS (EP)

    Trinity School offers after-school care until 6 PM to all Trinity students.

    Extended Programs is available from 12:30 to 6 PM. For your convenience, Extended Programs offers three carpool times on Monday through Thursday: 2 PM, 3 PM, and 4 PM, and two carpool times on Friday: 2 PM and 3 PM. You may choose to pick up your child at any time by signing in at Reception and checking out your child from EP. A late fee will be charged if pick-up is past 6 PM (see Late Pick-Up Policy).

    Extended Programs consists of three types of classes: Core Classes, Special Classes, and Private Lessons. Registration for these classes occurs twice a year through a link provided at the time of registration. Changes during the add/drop period can be made by contacting the EP office at epregistration@trinityatl.org. A $20 change fee will apply for each change.

    Children can drop in to Extended Programs at any time for a fee of $20 per hour. If your child drops in for Lunch Bunch (12:30 to 2 PM), the charge is $30. To change your child’s normal pick-up time or arrange for drop-in care, you must notify the School via School-Pass, which is linked on MyTrinity, by 10:45 AM for Early Learners or 1 PM for Pre-K through Sixth Grade. It is not necessary to make a reservation or contact the Extended Programs office if the carpool change is made within School-Pass. This is the best way to ensure your child is brought to the correct place at the correct time. The drop-in fee will be charged on the next month billing cycle.

    CAMP DAYS | HALF-DAY AND FULL-DAY CAMPS

    Childcare is available for a fee of $50 for a half day and $100 for a full day during conferences. Lunches and snacks are provided. There are no carpools. Parents must check in at Reception and sign their children out from Extended Programs. Due to staffing requirements, parents must register their children for this service in advance using CampBrain. Parents need to make a change (Camp Day) in their child's School-Pass account to reflect their dismissal change. Regularly scheduled EP classes will not be held on conference days.

    CONFERENCE DAY CHILDCARE

    Drop-in care at no cost is available for up to one hour for Trinity students during the time of your child’s parent-teacher conferences. Childcare rates will apply if students are left longer than one hour per conference.

    CHANGES AND CANCELLATION POLICY

    Special Classes: Changes may be made before the add/drop date. Please note the $20 fee for each change. Once the add/drop date has passed, there will be no rebates, changes, or prorated fees. Trinity School reserves the right to cancel a Special Class before the add/drop date. Refunds will be issued if a class is canceled.

    Core Classes: Should you need to add a Core Class after the add/drop date, either the $120 semester rate or $20 drop-in fee for each day spent in the class, whichever is less expensive, will be charged.

    Changing the day registered for a Core Class may be done by emailing the EP Office at epregistration@trinityatl.org, and this change will take effect the first day of the next month. Drop-in fees will apply before the change is implemented.

    Late payment for EP charges: Accounts two months or more in arrears will result in the student not being able to attend Extended Programs until the payment is settled with the Business Office. Upon payment, enrollment may be reinstated with applicable paid tuition and fees.

    LATE PICK-UP POLICY

    Extended Programs closes at 6 PM. A $20 late fee per child will be charged from 6:01-6:10 PM. After 6:10 PM, the late fee rate is $2 per minute. The fee will be billed and charged to the student's CampBrain account.

    CARPOOL PROCEDURES for EXTENDED PROGRAMS

    After the first week of school, children who are not picked up at the end of carpool will be escorted to Extended Programs (EP). Parents will be charged a rate for this drop-in care of $20 per hour. These charges will be billed and charged to the student’s CampBrain account. Parents should walk in to pick up the child(ren) or arrange for the child to join a later carpool via the online School-Pass system.

    Extended Programs Special Classes ending at times other than the scheduled 2, 3, and 4 PM carpools will dismiss at the covered drop-off area at the end of class. The children will be escorted and supervised by the Special Class Instructor. If children are not picked up after 15 minutes, they will be escorted to EP where they will be signed in for drop-in care and supervised until a parent arrives. Drop-in fees will apply
  • + FACILITIES USE GUIDELINES

    The primary function of classroom and auxiliary space is for the advancement of Trinity student learning. Requests for use typically include implications for custodial help, security, supervisory personnel, and wear-and-tear, all of which add financial as well as human costs. The Administration attempts to weigh all requests carefully and make decisions that are reasonable for those involved. Trinity typically does not grant requests for use from individuals or groups that have no direct association with the School.

    The following guidelines are intended to provide direction for decisions about the use of school facilities.

    • Usage of the school facilities for purposes other than instruction is determined at the discretion of the Director of Operations and those to whom he delegates responsibility.

    • School-operated programs for students before and after the school day, including Extended Programs, receive high priority. The Director of Extended Programs should be consulted as needed.

    • Fundraisers for the School – such as Spotlight on Art – are welcomed on campus and are coordinated with the Administration. Volunteer leaders and the appropriate administrators should discuss implications for instruction and other relevant issues.

    • Scout troops for Trinity girls and boys typically are allowed to use school facilities on a once-a-month basis. Space is limited and will be assigned at the discretion of the Director of Operations.

    • Requests for one-time meetings by private school professional organizations go through the Director of Operations and will be reviewed on a case-by-case basis.

    • Once approved, all requests for facilities use require a Facilities Use Form. This will need to be completed by a Trinity employee.
  • + FIELD TRIPS

    The School utilizes buses for field trips. On rare occasions, the School depends on parents to drive for some of the field trips. On most occasions, costs incurred are the driver’s responsibility. All drivers are asked to abide by the following guidelines.

    • Do not buy treats or stop for food for individuals or a small group when chaperoning.

    • Make sure each child is in a car seat or seat belt according to Georgia child height and weight requirements.

    • Do not fasten two or more children in the same seat belt. “Double-buckling” is illegal.

    • Children should not be placed in the front seat.

    • Only Trinity parents or grandparents should drive field trips; babysitters or caretakers may not substitute.
  • + FOOD, SUGAR, AND ALLERGY POLICY AND GUIDELINES

    All families, even those who have children with no food allergies, should review and follow the following Food, Sugar, and Allergy Policy and Guidelines.

    Trinity School is a peanut and tree nut aware environment. All food prepared by the School’s food service provider, Flik, is peanut and tree nut free. Food-related and other allergies are serious and, in some cases, life threatening. Trinity takes a two-part approach to reducing the risk of accidental exposures for children. Food-related activities are kept to a minimum, and most of the food is consumed within more controlled environments, such as the Dining Hall and the child’s base classroom.

    The School strives to promote good nutrition in our students. In our effort to achieve this goal, the amount of sugar products consumed at school needs to be controlled. Just as we want our students to be as intellectually fit as possible, we want them to be as physically healthy as possible. School staff and parents also work together to support and empower children to become advocates for their own health, safety, and well-being as they develop into self-sufficient adolescents. The support and participation of the entire Trinity community is necessary to ensure that students can enjoy a safe educational environment. The School’s administration works with parents, staff, students, and physicians throughout the school year to reduce risks as outlined in the following guidelines.

    Guidelines

    • Student and teacher birthdays as well as other celebrations of individuals (e.g., Star Student) are celebrated in class with non-food traditions. Only on special occasions related to curriculum should food be used. Teachers will coordinate these occasions with parents when appropriate.

    • Teachers and staff will not give candy or other sweets to students at school without Division Head approval.

    • Class or school-wide celebrations are appropriate occasions for food. The School asks that the quantity of sweets brought be modest, that portion size be small (e.g., mini muffins), that non-sweet alternatives (e.g., vegetables) also be brought, and that fewer parents bring food. FLIK may be available to assist (at a cost) with grade-wide celebrations where food is served.

    • As some children have allergies and are sensitive to even traces of allergens in food, some classrooms may have specifically prohibited food. Base classroom teachers will communicate special accommodations to parents. Parents are asked to refrain from sending in snack items containing the allergen.

    • All classes have a daily snack time. We ask that you send a nutritious snack in easily opened containers. A few options are fresh vegetables or fruits and whole-wheat crackers. Please do not send in items that are high in sugar, such as cookies or candy. Drinks are not necessary as water is available in the classroom.

    • Early Elementary Division students should bring their snack in a container with the student’s name clearly visible on the outside.

    • Extended Programs provides snacks to students who are staying in Explorations (3–4 PM).

    •  Creative ideas—low cost or no cost—are encouraged for special occasions at Trinity.

    • Parents and faculty may consult with the Division Head for additional questions, guidance, and information.

    Responsibilities of Parents and Guardians

    Formally notify the School Nurse of your child’s allergies by completing the Magnus online health form. Your child’s information in Magnus should be updated annually or when there are changes to your child’s medical conditions.

    Work with your child’s classroom teacher(s) to develop a plan that reasonably accommodates the child’s needs throughout the school day, including in the classroom and the cafeteria, for special events, and on school trips. This plan should include a current physician-approved allergy action plan with emergency contact information that is required by Trinity School for severe food allergies.

    Depending on the severity of your child’s food allergy, you may find it important to meet with the School’s food service provider, Flik, to discuss safe and healthy options that align with your child’s needs. The Chef Manager is available to meet with parents on an appointment basis. You may schedule an appointment by emailing Flik at flik@trinityatl.org.

    Extended Programs provides snacks to students who are staying in Explorations (3–4PM). If your child participates in any Extended Programs, please contact Director of Extended Programs Kayleen Whitmer at kwhitmer@trinityatl.org to draft an allergy action plan for your child while in the care of the Extended Programs staff.

    Provide properly labeled medications and replace medications after use or upon expiration. Examples: Epinephrine auto-injector, Benadryl, Inhaler.

    Support your child in the age-appropriate self-management of their food allergy including: making safe and unsafe food choices, strategies for avoiding exposure to unsafe foods, recognizing symptoms of allergic reactions, how and when to tell an adult that they may be having an allergy-related problem, and how to read food labels.

    Responsibility of School Administrators, Faculty, and Staff
    School administrators, faculty, and staff will comply with all applicable federal and state laws, including FERPA regulations. They will include food-allergic students in school activities to the best of the School’s ability. Students should not be excluded from school activities solely based on their food allergy. Administrators, staff, and teachers should be mindful of students with food allergies when planning events and activities.

    The student’s base classroom teacher will act as his or her primary advocate throughout the school day, helping to ensure a safe environment and minimize the student’s day-to-day risk of exposure to harmful foods.

    The School will ensure that teachers and staff who interact with the student on a regular basis understand his or her food allergy; can recognize symptoms; know what to do in an emergency, including administration of emergency medications; and work with other school staff to eliminate the use of allergens in the allergic student’s meals, educational tools, arts and crafts projects, or incentives.

    The School Nurse plays a vital role in management of all health-related issues concerning students. The nurse is responsible for ensuring that the School’s policies and procedures function effectively and minimize risk of exposure for students with severe food allergies. These responsibilities include:
     
    • Reviewing the health records of each student submitted in the Magnus online database by parents.
     
    • Ensuring medications are appropriately labeled and stored.
     
    • Stocking the emergency kits with a physician’s standing order for epinephrine.
     
    • Training the appropriate personnel to administer medications in accordance with the State Nursing and Good Samaritan Laws governing the administration of emergency medications.
     
    • Providing ongoing training for all school employees in first aid and emergency procedures as outlined by state and federal laws and guidelines. This training includes the identification and treatment of severe allergic reactions.

    Responsibilities of the Student (as age appropriate)
     
    • Should not share or trade food with others.
     
    • Should not eat anything with unknown ingredients or known to contain any allergen.
     
    • Should be proactive in the care and management of their food allergies and reactions based on their developmental level.


    • When age appropriate, students should be allowed to carry their own epinephrine, with the approval from the student’s physician, parent, and the School Nurse.
     
    • Notify an adult immediately if they eat something they believe may contain the food to which they are allergic, or feel that they are having an allergic reaction.

    Classroom Procedures

    Practice good hygiene, including hand washing. Base classroom teachers will ensure that activities, parties, or events that involve food align with allergy action plans. Specials teachers must get the appropriate Division Head’s approval prior to any event.

    Guidelines for Food at Class Parties

    Parents bringing food into the classroom must communicate with the classroom teacher to ensure that appropriate foods are brought to campus. As some students have allergies and are sensitive to even traces of allergens in food, pre-packaged food is strongly recommended. Trinity recommends www.snacksafely.com as a useful resource for identifying safe party foods.

    Food Service

    Trinity School utilizes Flik Independent School Dining Services for all meals prepared for students on campus during the school year. All foods served by Flik are peanut and tree nut free. The Chef Manager is also available to meet with parents of children with severe food allergies to discuss reasonable alternative food choices that can be made available. Parents may contact Flik at flik@trinityatl.org to schedule a time to meet.

    Environmental Guidelines

    Trinity School recognizes that the environment plays a major role in managing allergies, whether food-related or not (e.g., air quality, latex, animals). Consideration for this is reflected in the Trinity School Maintenance Plan and Procedures. In support of the school allergy policy:
     
    • Animals are not allowed inside the School unless created and monitored.

    • Animals are not allowed on grounds without a leash in control of its handler.
  • + HEALTH AND MEDICATION INFORMATION

    It is very important that a child is kept home when sick, both for the child’s health and for the well-being of other students. Trinity School has a full-time registered nurse who manages the daily operations of the school clinic and renders first aid and subsequent treatment to injured or ill students, faculty, and staff. The Nurse may be reached during school hours at 404-231-8108 or nurse@trinityatl.org.

    •  Trinity maintains online student health records, which are completed by parents.

    • Trinity School’s guidelines for illness and school attendance – Child Too Sick for School? - can be found on the Health Information resource board in MyTrinity.


    • Parents or guardians will be called to pick up their child if he or she is too ill to remain in school, thought to be contagious, or has more than a minor injury.

    • If the parents or guardians cannot be reached, the emergency contact person(s) will be called to pick up the child.

    • A photo ID may be required of persons other than parents or guardians who pick up children.

    MEDICATION POLICY

    At Trinity School, the School Nurse must oversee the administration of any and all medications. This includes over-the-counter and prescription medications. Students are not permitted to have any medication in their possession on campus (including cough drops and diet supplements), with the exception of inhalers, diabetic supplies, and/or an EpiPen (requiring parent or guardian written permission).

    • The School Nurse must be notified of any medication a student is taking.
     
    • Information regarding all medications that a student is taking must be included on the online Trinity Health Record.
     
    • If the child requires medication during school hours, it must be brought to the School Nurse by the parents or guardians in labeled pharmacy containers with current and complete directions.
     
    • If medications are required during the school day, they must also be taken on all school outdoor education trips (in appropriately labeled containers) as these are considered academic days.
     
    • If medications are required during school hours, the Medication Authorization Form must be completed by the parent or guardian. If this medication is to be administered regularly for more than two calendar weeks, the child’s physician must also complete the Medication Authorization Form. This form will be added to the online Student Medical Record.

    HEALTH FORMS and IMMUNIZATION REQUIREMENTS

    The Trinity Student Medical Record must be completed and submitted by the date stated in the enrollment packet. A routine medical exam is not required. To accomplish this, the parent or guardian must enter the student’s health information into an online Student Medical Record that will be accessible only to appropriate Trinity personnel and the parent or guardian.

    Important Note Regarding Georgia State Law: In accordance with state and federal health regulations, any child who does not have a completed health record by the first day of school will not be permitted to attend school until the record and all requirements are fulfilled, including complete and current immunization certification.

    • All children with medical issues (i.e., asthma, diabetes, food allergies, seizures, other chronic or life-threatening conditions, and/or requiring medications while in school) must have a current Plan of Care in the Nurse’s office or entered into the online Student Medical Record by the first day of school. This may require a physical exam and healthcare provider signature. It is the parent or guardian’s responsibility to keep this information current and to supply all medication or medical equipment needed for the child while in school or on school trips.
     
    • Immunizations: Trinity adheres to the state of Georgia’s immunization requirements for children. Current Georgia residents must submit the GA 3231 at time of enrollment. Out-of-state or out-of-country students must submit their current state record or form at time of acceptance for evaluation. The immunization record will be added to the online Student Medical Record. In accordance with state and federal health regulations, any child who does not have a completed health record within Magnus (including up-to-date immunization certification) by the first day of school will not be permitted to attend school until the record and all requirements are fulfilled.
     
    • Vision, Hearing, and Dental Screening (GA 3300) is required of all entering students of appropriate age. Initial screening begins at age four. The screening records will be added to the online Student Medical Record.

    CONCUSSIONS

    Trinity School recognizes that concussions and head injuries may occur to students who participate in physical education classes and play time. Trinity School requires all nurses, teachers, Division Heads, and P.E. teachers to complete training on the recognition and management of concussions or head injuries. For further information on the School’s policy, please visit the Health Information resource board in MyTrinity.

    CONTAGIOUS DISEASES

    It is the policy of the School that any child with a contagious disease must be kept at home until a healthcare provider has medically cleared him or her. For a list of contagious diseases and the School’s policy, please visit the Health Information resource board in MyTrinity.

    HEAD LICE

    Head Lice is an issue in virtually every elementary school. Trinity School follows the American Academy of Pediatrics (AAP) Policy. For further information, please visit the Health Information resource board in MyTrinity.

    TOILETING INDEPENDENTLY

    In order to protect the health of the community, students must be able to independently recognize and manage toileting activities. In the event of toileting accidents, parents will be called and may be asked to pick up their child. As stated in the Contagious Diseases Policy, students exhibiting signs of diarrhea must be picked up from school immediately and remain home for 24 hours. In other instances, parents may be asked to pick up their child after repeated accidents. In extreme instances, parents may be asked to keep a child at home until independent toileting is more regular.

    WEATHER GUIDELINES

    Trinity’s Weather Guidelines are designed to protect students from having heat- or cold-related illnesses or problems. The guidelines are for coaches and teachers to use when making decisions to modify and/or suspend outdoor activities. Students should be dressed appropriately for the weather. For further information on the School’s policy, please visit the Health Information resource board in MyTrinity.

    ADDITIONAL EVALUATION and MEDICATION NEEDS

    A medical exam may be recommended to determine if there is a physical cause for an educational problem, as in the case of Attention Deficit Disorder. At no time does an individual at the School make a recommendation for medication. When a student is placed on a medication requiring ongoing observation, evaluation, and other follow-up, a conference (in person or by phone) will be held whenever appropriate. The purpose of the conference is to discuss dosages and behavior patterns and to establish a communication plan regarding the monitoring of medication.

    Once effective dosages are reached, reevaluation with the School Nurse and teachers should be done on an individual basis with input from Specials teachers. The parents should share the reports of that reassessment to the monitoring physician.

    • After further evaluation and diagnosis, if medication is recommended, the School will work with the parents or guardians and an outside consultant (medical doctor) as a team. This consists of ongoing observations, evaluations, and periodic conferences by phone or in person. The conferences will assist the family in assessing the effects of the medication and the dosage that is appropriate for the child. Additionally, the conferences will establish a communication plan for further discussion of behavior patterns and medication adjustments.
     
    •  If medication is required during the school day, the Nurse will dispense the medication to the child in the school clinic.
  • + HOMEWORK

    Trinity seeks to provide outstanding daily challenge, creativity, and care for each of its students at all grade levels. We also provide excellent preparation for the future. As a school that focuses on the whole child, we know that children also need time to reflect, to play, to read, to engage in after-school activities, and to enjoy their families.

    Intelligent problem solving, sophisticated decision making, productive teamwork, and critical and creative thinking are most inspired by active engagement with teachers and peers during the school day. Homework at Trinity is age-appropriate and purposeful, enriching learning without being an undue burden. Learning that occurs during the school day outweighs the quantity of work done at home.

    Preparing for the next grade or next school occurs best when children are challenged and engaged in ways that are responsive to their development. Research does not support the notion that rigorous homework at the elementary level increases achievement or responsibility. In fact, rigor for the sake of rigor can diminish a student’s love of learning. Formal learning that occurs during the day is extremely important; so is the informal learning that takes place within the family and through constructive and balanced activities. Teachers always monitor student learning and progress. Limiting homework will not decrease student success.

    Your child’s teacher can provide more details about homework and about the role parents can best play in supporting their child’s learning. The School’s Homework Policy can be found on the Parent Resources resource board in MyTrinity.

    All homework assignments in Fourth-Sixth Grade are posted on Classroom Pages in MyTrinity.
  • + INSURANCE

    Trinity School provides secondary coverage accident insurance for each child registered at the School during school hours and at school-sponsored events and trips.
  • + LUNCH

    The cost of hot lunch for all children at School is included as either part of tuition or as part of the Extended Programs class price. All children who eat lunch at school are expected to eat in the Dining Hall or in the Activity Room for Lunch Bunch.

    No lunches should be brought from home. Menus may be found on MyTrinity.

    Parents are invited to have lunch with their child during the designated lunch period at the cost of $5 per meal. Please call Reception in advance to make a reservation and to ask about grandparent and special friend lunches.

    As a reminder, each classroom has a designated daily snack time. Please plan to send a healthy snack for your child. Please do not send items that are high in sugar, such as cookies and candy. During Back-to-School Night, the classroom teacher will provide more specific information regarding snacks.

    The School’s kitchen staff is mindful of allergies and other food-sensitive matters. Parents should meet with their child’s teacher and, if necessary, the School Nurse and the Chef Manager to review dietary restrictions and other precautionary measures.
  • + NAME TAGS

    All adult members of the Trinity community will be issued photo identification badges. These badges will also serve as access to the School during designated hours.
  • + OUTDOOR LEARNING SPACES

    The purpose of Trinity’s outdoor learning spaces is to use the undeveloped natural land on the School’s campus with the same intentionality as the developed land. All learning experiences are enhanced with deliberate effort placed on having as little negative environmental impact as possible on the outdoor area.

    The outdoor area is to be used primarily for students, faculty, and staff during the school day and is not available for birthday parties or overnight camping. Scouts who meet at Trinity during the day may speak to the Director of Operations about use of the trails for scout activities.
  • + PARENT EDUCATION

    Trinity is dedicated to educating parents as well as children. Many opportunities occur throughout the year. MyTrinity, a password-protected online portal, includes a wide variety of information and tools for parents. The Administration plans numerous parent education events through the course of the year, most of which are noted on the School Calendar.
  • + PARENT VISITS

    In order to ensure a distraction-free learning environment for all Trinity children, the following guidelines are set forth. 

    •  Classroom time is for uninterrupted teaching. Messages to your child or your child’s teacher and forgotten articles are to be left at Reception for delivery by the Receptionist at the appropriate time. Please do not walk down to the classroom to deliver such materials as this might disrupt instruction.

    • To schedule an observation in your child’s classroom, please contact the Division Head. All observations must be scheduled.

    •  Parents must wear their ID badges anytime they are on campus.
  • + PARKING

    Do not park in the covered carpool lane, which is a fire lane. Do not park in the Visitor Parking Lot. Please park only in marked spaces. If marked spaces are full, you may park on the right-hand side of Trinity’s perimeter road, being mindful so that carpool is not obstructed. Some all-school events result in a full parking lot. Please park safely and conservatively during such times. Off-site parking will be utilized for some events. There are a few 20-minute parking spaces in the parent lot near the front steps.

  • + PERSONAL BUSINESS and ADVERTISING

    In a community of Trinity’s size, it is to be expected that several community members may have small businesses or offer services for which they wish to advertise to the Trinity Community. However, Trinity-sponsored communications methods and publications such as school email addresses, directories, website, e-newsletter, etc., should be used solely for school-related matters by and among members of the Trinity School community. Utilizing these communication methods and the information they contain for any other purpose is unauthorized. As a policy, the School does not promote outside events, fundraising initiatives, organizations, or businesses.
  • + PERSONAL PROPERTY

    Trinity School respects each person’s human rights and possessions. Borrowing and lending are permissible, but students are continually reminded to be accountable. Damaging another person’s property or losing another’s possessions is violating that person’s rights. All damages or losses, whether accidental or not, will be acknowledged and reimbursement will be made by the individuals involved. Trinity School reserves the right to inspect all lockers and backpacks should it be deemed necessary. Special instructions are supplied to the Fifth and Sixth Graders for their use of MacBook Air computers.
  • + PLAYGROUND

    The playgrounds have been designed to adhere to all playground safety standards. Children should not wear rings, bracelets, or necklaces while on the playground as they are safety hazards. Teachers supervise all recess periods. It is inevitable that occasional “skinned knees” and other minor injuries may occur during playtime.
  • + PUBLICITY AGREEMENT

    During the enrollment process, we ask for written permission to use student images to further communicate learning at Trinity. The language in the contract says: I hereby give the School, and/or representatives authorized by the School, permission to use and share video, photographs, excerpts, and/or artifacts of my child (or ward), or their work, for both educational and/or school-related public relations purposes. I understand that I may revoke this permission only by providing written notice to the Communications Department. Parents and guardians granting permission to Trinity should know that we protect the identity and privacy of our students by using first names only when posting online.
  • + RELIGIONS AT TRINITY

    At Trinity School, all faiths and traditions are respected and valued in a nonsectarian environment. We acknowledge that students enter our classrooms with a healthy curiosity about religious and moral issues, and we provide a context in which children of different beliefs are able to engage in open and respectful discussions that will help them to understand and develop acceptance and respect for each other and themselves. While the School is no longer religiously affiliated, we have a proud history and connection to our Judeo-Christian heritage and founding by Trinity Presbyterian Church. As such, a brief nonsectarian school prayer is usually given at school assemblies and some classes offer a blessing before lunch.
  • + SCHEDULE (A-F SIX-DAY STUDENT CLASS SCHEDULE)

    The School is on a six-day rotation, A through F schedule, for all student classes. Each day has a designated letter and students follow a set schedule for that day. The school calendar displays the letter for each day.
  • + SECURITY

    To provide a safe and secure environment for children, the following are highlights of the Trinity School security system.

    • Front gates are kept closed during periods of light use.

    • The outside doors to the School are locked at all times. Teachers and parents are asked not to prop doors.

    • Parents may use their ID badge to enter through the parents’ entrance in the courtyard. Parents should then proceed to Reception to formally check in by swiping their badges.

    • The parent ID badge will be programmed to work only during the hours when parents need to get into the School. If a parent ID badge is lost, please notify the receptionist. Parent ID badges may be obtained at the opening of school and are used as long as you have children at Trinity.

    • A security guard patrols the campus.

    • ID badges must be worn at all times on campus by anyone who visits the School, including parents.

    • Those interested in further details may contact the Director of Operations at 404-240-2279.
  • + SOCIAL MEDIA

    Trinity School uses information and technology in safe, legal, and responsible ways, and expects faculty and staff members to abide by reasonable standards, as their actions reflect on the School. The following guidelines refer to the use of social media sites including, but not limited to, Twitter, Facebook, Instagram, Pinterest, and YouTube.

    • Trinity School employees are expected to model the use of social media appropriately for students, understanding that they serve as role models for students.

    • Employees should represent the School in keeping with the Reasonable Use Policy, avoiding language, images, or links that are inconsistent with the professionalism Trinity expects.

    • Reasonable consideration for others' privacy should be used.

    • Federal law makes it illegal for personal social media sites to provide accounts to anyone under the age of 13. Therefore, initiating or accepting "friend" requests or similar contact from current students is prohibited. Employees should exercise discretion in connecting with former students and parents via social media, and do so at their own risk.

    • Any issue in which the safety or well-being of a member of the Trinity School community is at stake should immediately be brought to the attention of a member of the Leadership Team.

    • It is acceptable to identify oneself as a Trinity School employee on social media sites.

    • Last names of current Trinity School students may not be used on any social media site.

    • The Communications Department exercises the right to remove posts (including photos, videos, tweets, links, etc.) on any official Trinity School social media profile.

    • Trinity employees should not post information explicitly revealing the current location(s) of students when outside of Trinity School (i.e., field trips, off-site performances, etc.).

    • Trinity employees should not post about or during any crisis situation or crisis situation drill, including fire drills, tornado drills, lockdown drills, and tornado warnings.

    Twitter

    • Trinity School has an official public presence on Twitter: @trinityatl (est. Nov. 2011), through which all-school news and events are communicated, along with anecdotal classroom documentation of student and adult learning.

    • All Twitter activity on the “@trinityatl” account is overseen by the Communications Department.

    • The Communications Department tweets on behalf of the School, including retweets of members inside and outside of the community.

    • Faculty/staff may use hashtags, such as the School’s official hashtag #trinitylearns, to highlight learning experiences specific to grade levels and/or specials.

    Facebook

    • Trinity School has an official public presence on Facebook to communicate all-school news, events, and photos.

    • All Facebook activity sponsored by the School (including the “Trinity School Alumni Association” account) is overseen by the Communications Department.

    • The Communications Department will post content on behalf of the School.

    • Faculty, staff, and administrators with personal Facebook accounts remain representatives of Trinity School when communicating via social media. Therefore, any reference to Trinity School must adhere to the professional guidelines outlined within this policy.

    Instagram

    • Trinity School has an official public presence on Instagram (@trinityschool) to communicate all-school news, events, and photos.

    • All Instagram activity sponsored by the School is overseen by the Communications Department.

    • The Communications Department posts content on behalf of the School.

    • Faculty, staff, and administrators with personal Instagram accounts remain representatives of Trinity School when communicating via social media. Therefore, any reference to Trinity School must adhere to the professional guidelines outlined within this policy.

    Parent Expectations

    Trinity parents are encouraged to engage in conversations on the School’s social media outlets. The School asks that parents avoid listing current students’ last names and current locations for the safety of our students. Parents are also asked to avoid posting negative or inappropriate comments on the School’s social media outlets or tagging the School in any context that does not align with the School’s mission and philosophy.
  • + TELEPHONE

    Parents are requested not to call students or teachers during school hours. Emergency messages will be received and delivered by the Receptionist. Classes will only be interrupted for urgent reasons.

    • Administrators and staff can be reached via their direct lines. Messages may also be left on their voicemail or email.

    • Parents can reach faculty and specialists’ voicemail 24 hours a day. Non-emergency messages may be left on their voicemails.

    • Parents can also reach faculty, administrators, and staff via email. Please do not expect teachers to respond immediately to email, since student instruction is their primary duty.

    • As students are not allowed to use mobile phones at school during the regular school day, parents should not use mobile phones as a means of communicating with their child. If a student brings a cell phone to school, it must stay in his or her bookbag and remain turned off.

    Trinity School is very interested in keeping in touch with parents about the progress of their children. Parents wishing to schedule a conference with a teacher are asked to contact the teacher to arrange a suitable time. All after-school visitations must be prearranged.

    Any serious matter must be handled by an individual conference at the school where records are available. Please be considerate and respectful by not telephoning the teachers at their homes. Instead, please use their school voicemail or email unless there is an emergency. A TSPA member, Room Parent, or Grade Level Representative, as appropriate, can answer questions about school social activities.
  • + TRINITY SCHOOL PARENTS’ ASSOCIATION (TSPA)

    Trinity School Parents’ Association Mission

    All parents of Trinity students are members of the Trinity School Parents’ Association. Parent involvement at Trinity is vital to the School’s success, and the strong working relationship between the School’s parents and its faculty and staff strengthens the Trinity Experience for the entire community.

    TSPA is dedicated to upholding Trinity School’s mission and goals; supporting the School’s faculty, staff, and administration; and fostering a parent community that values and embodies respect, empathy, diversity, and unity. TSPA aims to create an inclusive environment in which Trinity parents have opportunities to meet one another and work together to contribute to the needs of their children and the School. The Association’s volunteers enrich student experiences, coordinate special programs and activities, and help communicate policies and information to the Trinity parent community.

    TSPA Dues

    TSPA dues are much appreciated as they allow the organization to allocate the necessary funds across different initiatives and events. These dues are utilized for the following.

    • Student Enrichment (Community Service, Diversity, Equity, and Inclusion, Garden, Field Day, Media Center)
     
    • Community Efforts (Sustainability, Holiday Decorations)
     
    • Family Events (School Festival, Dad’s Day, Muffins for Mom)
     
    • Fundraising (Uniforms, Coordination with Partner Programs)
     
    • New Family Initiatives (Welcoming Committee, Host Families)
     
    • Teacher/Staff Appreciation (T.O.A.S.T.!, Faculty Staff Appreciation Day)

    In addition to these initiatives, TSPA dues contribute to the Holiday Gift Fund, School-wide Special Events, Condolences, and TSPA administrative expenses.
  • + WEBSITE AND MYTRINITY

    Trinity’s website – www.trinityatl.org – is the primary means of communication between the School and parents and other constituents. Calendars, events, updates, and other time-specific activities are noted there. Class-specific information can be found on each child’s Classroom Page in MyTrinity.

    Please reference the Publicity Agreement section for the use of student images to further communicate learning at Trinity.

    MyTrinity is a secure, password-protected location for internal resources used by Trinity School parents, faculty, and staff.

    Resources you will find when you log into MyTrinity include:

    • Academic Resources

    • Directories - Family and Faculty and Staff

    • Classroom Pages Login

    • Lunch Menu

    • Magnus Health Information

    • The Overend Learning Commons Resources

    • The Parent Handbook

    • Photo, Video, and Trinity TV Libraries

    • School-Pass, Tuition Portal, and Magnus Health Logins

    • Trinity This Week (TTW) Archives

    • Uniform Guidelines
© 2017 Trinity School. All Rights Reserved
4301 Northside Parkway NW, Atlanta, GA 30327
info@trinityatl.org | www.trinityatl.org
Phone: 404-231-8100 | Fax: 404-231-8111